Annual Conference Resolutions
2020 Annual Conference Resolutions Voting Packet
2020 Policy Committee Recommendation Packet to GRC
2020 General Resolutions Committee Roster
Parliamentary Procedure Procedures for Virtual Meeting
Policy development is a key part of the League’s legislative effectiveness and the League’s Annual Conference Resolutions process is one way that city officials can directly participate in the development of League policy. Any elected or appointed city official, individual city, division, department, policy committee, or the board of directors may submit a resolution for consideration at the conference.
How to Participate in the League's Annual Conference Resolution Process
Submission of General Resolutions
Any elected or appointed city official, individual city, division, department, policy committee, or the board of directors may submit a resolution for consideration at the conference. General resolutions must be submitted to the League’s Sacramento office no later than 60 days prior to the opening of the conference. Resolutions should focus on direct municipal issues of statewide importance. In order for a general resolution to be considered, it must be concurred in by five cities or by city officials from at least five or more cities. Those submitting general resolutions should be prepared to provide written documentation of concurrence by five cities or by city officials from at least five or more cities. This may be in the form of a letter from the city or the city official in support. For concurrences by a city official, the official’s city and office held must be included in the letter. All concurrences must be submitted at the time the resolution is submitted 60 days prior to the opening of the conference.
Consideration at the Conference
The League President refers the general resolutions to the League policy committees for review and recommendation at the Conference. These resolutions are next considered by the General Resolutions Committee (GRC), which consists of representatives from each division, department, policy committee and individuals appointed by the League President. General resolutions that are approved by the GRC, and general resolutions that are approved by the policy committees, but not approved by the GRC, are next considered by the General Assembly. General resolutions approved by the General Assembly become League policy. Other action on general resolutions can be: refer back to a policy committee, amend, disapprove, or no action. The League of California Cities general resolution process at the Annual Conference is guided by League Bylaws. A helpful explanation of this process can be found here: League Bylaws Guidelines for the Annual Conference Resolutions Process.
Please Note: Any resolutions submitted to the General Assembly must be concurred in by five cities or by city officials from at least five or more cities. Those submitting resolutions should be prepared to provide written documentation of concurrence by five cities or by city officials from at least five or more cities. This may be in the form of a letter from the city or the city official in support. For concurrences by a city official, the official’s city and office held must be included in the letter. All concurrences must be submitted to email@example.com at the time the resolution is submitted by the deadline.
In order to vote at the Annual Business Meeting, your city council must designate a voting delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vote in the event that the designated voting delegate is unable to serve in that capacity. Please complete the Voting Delegate form and return it to the League’s office no later than Wednesday, September 30. This will allow us time to establish voting delegate/alternate records prior to the conference. Voting Delegate Letter and Form.
2020 Virtual Voting Delegate Check In Process
Due to the virtual nature of this year’s annual conference, the voting delegates for each city will be assigned a unique city badge number that will be used to verify their eligibility to vote at the General Assembly and to sign a petitioned resolution. After registering for the annual conference, delegates will receive an email with instructions on how to check in as a voting delegate or alternate voting delegate. Upon completion of checking in, the voting delegate or alternate voting delegate will receive an email with their city’s unique badge number. Should a petitioned resolution need to be qualified by voting delegates, voting delegates should use their badge number when signing the resolution on behalf of their city, so that the authenticity of the signature can be appropriately confirmed.
2020 League Annual Conference Voting Delegate List
Below is a link to a current list of the designated voting delegates that have checked in and have registered to attend the League's Annual Conference. Registration to attend the Annual Conference is required to vote at the General Assembly and sign a petitioned resolution.
Link available HERE.
If you have a question regarding voting delegates, please email the League at firstname.lastname@example.org.
Petitioned Resolution Process
Resolutions to address late-breaking issues may be introduced by petition at the annual conference. To qualify, a petitioned resolution must be signed by 10 percent of the voting delegates and submitted at least 24 hours before the beginning of the General Assembly. The voting delegate must provide their name, city, title, and city badge number to qualify as an acceptable signee to the petitioned resolution and that information must be provided as part of the petitioned resolution submitted. Submissions should be emailed to email@example.com for verification of signatures, and for verification of form and substance by the League’s Annual Conference Parliamentarian. The submission deadline is October 8 by 11 a.m. To help with this process in a virtual format, a list of voting delegates will be available on this webpage by October 5 at 9 a.m. and updated daily until the deadline to submit a petitioned resolution.
As a reminder, the parliamentarian will report on the petitioned resolution to the chair of the General Resolutions Committee and it may be taken up for action. A petitioned resolution may be disqualified if it is non-germane to city issues or is identical or substantially similar in substance to a resolution already under consideration. If a petitioned resolution is presented, the General Assembly will consider the petitioned resolution on October 9. The General Assembly can make substantive amendments that change the intent of the petitioned resolution.
For city officials of member cities wanting to provide public comment during the General Resolutions Committee, please email your name, title, and city to firstname.lastname@example.org. The League will send information to requesters about how to participate during the public comment section of the committee. There is no public comment during the General Assembly.
Questions About Resoultions
For more information, please contact email@example.com.
2020 Resolutions Calendar and Deadlines
Before the Conference
Friday, July 17: Deadline for submitting appointments to the General Resolutions Committee.
Saturday, August 8, Midnight: Deadline for submitting general resolutions to the League office by regular mail, e-mail or fax.
Friday, August 21: General resolutions distributed to city officials and posted on the League Web site.
At the Conference
Tuesday, September 29: Policy committees meet to review general resolutions and make recommendations to the General Resolutions Committee on resolutions assigned to each committee.
Thursday, October 8, 11:00 a.m.: Deadline to submit signatures to qualify a petitioned resolution.
Thursday, October 8, 1:00 p.m.: General Resolutions Committee meets to consider and make recommendations on general resolutions and petitioned resolutions.
Friday, October 9, 10:30 a.m.: All voting delegates must be virtually checked via the online form in in order to receive their city’s unique badge number to vote at the General Assembly.
Friday, October 9, 11:00 a.m.: Consideration of general resolutions and petitioned resolutions by cities in the General Assembly Meeting. (Voting Delegates must be registered to attend the Annual Conference and must stay until conclusion of voting.)
2020 Resolution Packet
2020 Policy Committee Recomendation Packet to GRC
2020 General Resolutions Committee Roster
For copies of previous year's reports and documents please contact Meg Desmond.