Annual Conference Resolutions
Policy development is a key part of the Cal Cities legislative effectiveness and Cal Cities Annual Conference Resolutions process is one way that city officials can directly participate in the development of Cal Cities policy. Any elected or appointed city official, individual city, division, department, policy committee, or the board of directors may submit a resolution for consideration at the conference.
How to Participate in Cal Cities Annual Conference Resolution Process
Submission of General Resolutions
Any elected or appointed city official, individual city, division, department, policy committee, or the board of directors may submit a resolution for consideration at the conference. General resolutions must be submitted to the Cal Cities Sacramento office no later than 60 days prior to the opening of the conference. Resolutions should focus on direct municipal issues of statewide importance. In order for a general resolution to be considered, it must be concurred in by five cities or by city officials from at least five or more cities. Those submitting general resolutions should be prepared to provide written documentation of concurrence by five cities or by city officials from at least five or more cities. This may be in the form of a letter from the city or the city official in support. For concurrences by a city official, the official’s city and office held must be included in the letter. All concurrences must be submitted at the time the resolution is submitted 60 days prior to the opening of the conference.
Consideration at the Conference
Cal Cities President refers the general resolutions to Cal Cities policy committees for review and recommendation at the Conference. These resolutions are next considered by the General Resolutions Committee (GRC), which consists of representatives from each division, department, policy committee and individuals appointed by Cal Cities President. General resolutions that are approved by the GRC, and general resolutions that are approved by the policy committees, but not approved by the GRC, are next considered by the General Assembly. General resolutions approved by the General Assembly become Cal Cities policy. Other action on general resolutions can be: refer back to a policy committee, amend, disapprove, or no action. The League of California Cities general resolution process at the Annual Conference is guided by its Bylaws. A helpful explanation of this process can be found here: Cal Cites Bylaws Guidelines for the Annual Conference Resolutions Process.
Please Note: Any resolutions submitted to the General Assembly must be concurred in by five cities or by city officials from at least five or more cities. Those submitting resolutions should be prepared to provide written documentation of concurrence by five cities or by city officials from at least five or more cities. This may be in the form of a letter from the city or the city official in support. For concurrences by a city official, the official’s city and office held must be included in the letter. All concurrences must be submitted to email@example.com at the time the resolution is submitted by the deadline.
In order to vote at the Annual Business Meeting, your city council must designate a voting delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vote in the event that the designated voting delegate is unable to serve in that capacity. Please complete the Voting Delegate form and return it to Cal Cities office no later than Wednesday, September 15. This will allow us time to establish voting delegate/alternate records prior to the conference. Voting Delegate Letter and Form.
Petitioned Resolution Process
Resolutions to address late-breaking issues may be introduced by petition at the annual conference. To qualify, a petitioned resolution must be signed by 10 percent of the voting delegates and submitted at least 24 hours before the beginning of the General Assembly. The submission deadline is September 23 by 11 a.m. All qualified resolutions are forwarded to the General Assembly for consideration regardless of the action recommended by the GRC.
As a reminder, the parliamentarian will report on the petitioned resolution to the chair of the General Resolutions Committee and it may be taken up for action. A petitioned resolution may be disqualified if it is non-germane to city issues or is identical or substantially similar in substance to a resolution already under consideration. If a petitioned resolution is presented, the General Assembly will consider the petitioned resolution on September 24. The General Assembly can make substantive amendments that change the intent of the petitioned resolution.
Questions About Resoultions
For more information, please contact firstname.lastname@example.org.
2021 Resolutions Calendar and Deadlines
Before the Conference
Tuesday, June 15: Deadline for submitting appointments to the General Resolutions Committee.
Saturday, July 24, Midnight: Deadline for submitting general resolutions to the League office by regular mail, e-mail or fax.
Friday, August 6: General resolutions distributed to city officials and posted on the League Web site.
At the Conference
TBD: Policy committees will meet virtually to review general resolutions and make recommendations to the General Resolutions Committee on resolutions assigned to each committee.
Thursday, September 23, 11:00 a.m.: Deadline to submit signatures to qualify a petitioned resolution.
Thursday, September 23, 1:00 p.m.: General Resolutions Committee meets to consider and make recommendations on general resolutions and petitioned resolutions.
Friday, September 24, 11:30 a.m.: All voting delegates must be checked in prior to the beginning of the General Assembly.
Friday, September 24, 12:30 p.m.: Consideration of general resolutions and petitioned resolutions by cities in the General Assembly Meeting. (Voting Delegates must be registered to attend the Annual Conference and must stay until conclusion of voting.)
For copies of previous year's reports and documents please contact Meg Desmond.