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League of California Cities

Exhibitor Resources


This collection of resources will assist exhibitors interested in or preparing to showcase their products and services at the 2020 Annual Conference.

If you have any additional questions about exhibit opportunities, please contact Rebecca Inman, Expo Manager at (916) 658-8237 or rinman@cacities.org.

Booth Space Package Details

Booth Space Details:

Pricing
  Elite
$1,500
Premium
$1,000
Basic
$500
Virtual map landing page with clickable logo shown Extra-large logo
(at top of page)
Large logo
(below Elite level logos)
Medium logo
(below Premium level logos)
Add a Zoom url into your company description (profile). Be sure to include the date and time for your zoom meeting.
Company name listing by product/service categories (ten categories max)
Contact Email button provided inside exhibitor profile for attendees to use.
Up to 100 word company description
Four company contact names with emails and head shots.
Social media links
Booth wallpaper
MyLiveChat button that connects the attendee and exhibitor (non-video chat) for purchase
20% discount on League membership database (10,000+ name/title/city)
Up to 20% discount to advertise in Western City magazine (October issue, deadline applies)
Metrics and reporting immediately available from exhibitor dashboard
List of registered attendees after the expo, includes city, name, title and those who opted-in to allow email sharing
Incentive opportunity to offer an attendee prize to help encourage attendees to give their email address.
Four product showcases, including one with video (MP4)/static  
Listing of two special events  
Clickable logo on rotating virtual map banner  
Ability to add company’s online brochure (PDF)  
Option to have one YouTube embedded video    
Option to include four to eight second attention grabber animation on virtual map    
Primary position in the exhibitor online search list    

Expo Hall

Current Exhibitors

Exhibit Rules, Regulations and Guidelines

League of California Cities (League) Annual Conference (Conference)& Expo
2020 Agreement. Terms are not negotiable. Print Version

  1. 1. APPLICATION AND AGREEMENT: All Conference exhibitors (Exhibitors) will enter into and execute this online application (Application) and agreement (Agreement) for virtual exhibit space at the Conference & Expo (Expo). By signing the Application, Exhibitor agrees and subscribes to the terms and conditions in this Agreement. In case of any inconsistency between the Agreement and the Application, the Agreement will govern.
  2. 2. ELIGIBLE EXHIBITORS/EXHIBITOR CONDUCT: Only Exhibitors offering products, equipment or services that are related to the interests of cities may obtain virtual exhibit space. The League reserves the right in its sole discretion to determine the eligibility of any applicant to be an Exhibitor. The League further reserves the right to decline, prohibit or deny virtual access which in its sole judgment is contrary to the character, objectives, and best interests of the Expo or the mission of the League. This reservation includes, but is not limited to, any violation of any public policy or these rules and regulations and extends to persons, things, printed matter, products, and conduct. At no time shall more than one exhibitor operate within a virtual space.
  3. 3. VIRTUAL EXHIBIT SPACE FEE: The fees and benefits are listed on the application sign-up page.
  4. 4. ONLINE PAYMENT FOR A VIRTUAL EXHIBIT SPACE: Full payment of the virtual exhibit booth space package is due upon registering as an exhibitor.
  5. 5. CANCELLATION OR REDUCTION OF SPACE: Virtual exhibit booth space will be considered cancelled by Exhibitor upon the date that written notice of the cancellation is received by the League. Refunds may only be requested in writing to Rebecca Inman, Sponsorships & Exposition Sales Manager with a valid and complete explanation and will be granted at the sole discretion of the League. No refunds will be provided after September 18, 2020. Virtual booth space fees may be applied towards the 2021 Annual Conference & Expo.
  6. 6. CHANGES IN DATES OR NON-OCCURANCE OF EXPO: Exhibitor agrees that the League will not be liable in any way for any costs, expenses, loss of profits or any other damages whatsoever, incurred or sustained by Exhibitor or its agents or assignees in the event that the Expo is not held on the dates contemplated for any reason or for no reason at all. In the event the Expo is not held at all, the League will refund to Exhibitor the amount of virtual exhibit space rental fee paid by Exhibitor under this Agreement, less any actual costs the League incurred to produce the Expo up to that date for labor and materials.
  7. 7. ASSIGNMENT: Exhibitor will not share all or part of the virtual exhibit booth space without prior written consent of the League.
  8. 8. EXHIBITOR CONDUCT: Exhibitor will confine all of its activities to the virtual space for which it has contracted. The League prohibits gifts, prizes, products or services containing alcohol. No lotteries, drawings or contests of any type are permitted without advance written approval by the League. Under no circumstances may a lottery, drawing or contest prize (s) (pre-approved by the League) to a single individual total more than $500 (2020) retail value. Because of the educational nature of the Expo, no Exhibitor will engage in direct sales activities with Expo attendees or other Exhibitors within the League’s virtual event unless direct business to business is conducted outside of the League virtual event.
  9. 9. REGISTRATION: The Virtual Expo is open to all registered virtual conference attendees. Those permitted to attend will have official online access to the event. The League will have sole control over all admissions to the Conference.
  10. 10. LIMITATION OF LIABILITY: Exhibitor agrees to make no claim against the League, its officers, directors, employees, members, volunteers, agents, invitees, guests, Conference attendees, or representatives for delay, technical difficulties, political strife, or any cause whatsoever in connection with Exhibitor’s participation in the Expo.
  11. 11. CORRESPONDENCE: Exhibitor, by executing this Application and Agreement, consents to receive e-mails from the League for an unlimited period of time. At any time, the Exhibitor may remove itself from the League’s e-mail distribution list by either calling (916) 658-8237, e-mailing a request for removal to rinman@cacities.org, or mailing a request for removal to: League of California Cities, Attn: Expo Department, 1400 K Street, Sacramento, CA 95814.
  12. 12. INTERPRETATION: The interpretation and application of this Agreement will be governed exclusively by California law.
  13. 13. OTHER MATTERS: All matters and questions not covered by this Agreement are subject to the sole discretion of the League.
  14. 14. SEVERABILITY: If any provision, clause, sentence, paragraph or part of this Agreement, or the application of the Agreement to any person, organization, or Exhibitor, will for any reason be adjudged by a court of competent jurisdiction to be invalid, such judgment will not affect, impair or invalidate the remainder of this Agreement or its application to any other person, organization or Exhibitor.
  15. 15. SUBJECT TO LEAGUE’S AGREEMENT FOR A VIRTUAL EVENT: In addition to this Agreement, Exhibitor is subject to and bound by all terms and conditions set forth in the agreement(s) the League has or will enter into with the owner and operator the virtual platforms employed. The League will make such agreements available to Exhibitor for review upon request.
  16. 16. ENTIRE AGREEMENT OF THE PARTIES: This Agreement, along with the terms and conditions set forth in the League’s agreement(s) with the owner and operator of the Expo platform, constitute the parties’ final and mutual understanding. Any prior agreements, discussions and/or understandings, written or oral, are superseded by this Agreement. No addition, modification or amendment of any term or provision of this Agreement will be effective unless set forth in writing and signed by the League, Exhibitor and any other relevant party.
  17. 17. USE OF LEAGUE NAME: Exhibitor understands that acceptance by the League for Exhibitor to participate in the Conference & Expo in no way implies endorsement by the League of Exhibitor’s products, equipment and/or services. Exhibitor agrees NOT to use the League’s name in correspondence, publications, announcements or other written materials without the advance written approval of the League, except to identify Exhibitor’s participation in the virtual Expo.
  18. 18. ATTORNEY’S FEES: If any action at law or in equity, including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing party will be entitled to reasonable attorney’s fees in addition to any other relief to which that party may be entitled. Such fees may be set by the court in the same action or in a separate action brought for that purpose.
  19. 19. TERMINATION: The League may, at any time, terminate this Agreement with or without cause, including for Exhibitor’s failure to pay past due debts or any money or fee owed to the League. In the event that the League terminates this Agreement, the League will refund Exhibitor’s deposit, less any expenses the League incurred.

Future Dates

2021 Annual Conference & Expo
Sacramento, September 22 - 24 (Expo runs September 22 - 23)

© League of California Cities